{"id":2958,"date":"2017-05-13T07:10:43","date_gmt":"2017-05-13T07:10:43","guid":{"rendered":"http:\/\/commonenglisherrors.com\/?p=2958"},"modified":"2017-05-29T19:13:15","modified_gmt":"2017-05-29T19:13:15","slug":"fix-bloated-emails-snip-words","status":"publish","type":"post","link":"https:\/\/commonenglisherrors.com\/fix-bloated-emails-snip-words\/","title":{"rendered":"Fix Your Bloated Emails: Snip These Words"},"content":{"rendered":"<p>I have heard many people complain about bloated software on their smartphones &#8211; they call it \u201c<a href=\"https:\/\/www.techopedia.com\/definition\/4237\/bloatware\">bloatware<\/a>\u201d. I have a feeling you don\u2019t like it either. So, why do we dislike bloatware so much? Well, because it sits idle and eats up precious memory in your device, adding little or no value.<\/p>\n<p>Involuntarily, we use a lot of bloatware in our daily writing too &#8211; words or phrases that add no value to the context of our writing, and potentially confuse the reader. From office emails to product descriptions to blog posts, nearly every piece of writing may contain superfluous words and phrases which reflect poorly on you.<\/p>\n<p>So, let\u2019s fix your bloated emails, shall we?<\/p>\n<h3>Words that Can Confuse\/Offend Your Reader<\/h3>\n<p>There are some words in your emails that can potentially build a wrong impression about you. For example, \u201cactually\u201d can sound confusing, impolite, condescending, and sarcastic to some as it leaves opportunity for misinterpretation.<\/p>\n<p><strong>Here are some example:<\/strong><\/p>\n<ul>\n<li>The sky is <em>actually<\/em> blue.<\/li>\n<li>You have to <em>actually<\/em> open the attachments to see my reports.<\/li>\n<li>I <em>actually<\/em> fired him yesterday.<\/li>\n<\/ul>\n<p><strong>Explanation:<\/strong> \u201cActually\u201d is a mere filler &#8211; a pause word that many people plug into a sentence while thinking of what to say next. This word may not be misconstrued in a face-to-face conversation because you see each other and understand the nonverbal cues. However, in written communications, that\u2019s not the case which may lead to misinterpretation of your intention. Why reinforce the obvious when it can potentially lead to misunderstanding!<\/p>\n<h3>Words that Convey Hesitations<\/h3>\n<p>There are many words that convey your hesitations. We call them weasel words because they are often intentionally used to avoid answering questions clearly or deceive someone.<\/p>\n<p>Here are seven weasel words that affect your credibility<\/p>\n<p><strong>Like<\/strong>: He\u2019s like interested in your proposal.<\/p>\n<p><strong>Sort of\/Kind of<\/strong>: I sort of know where you\u2019re coming from.<\/p>\n<p><strong>Maybe<\/strong>: Maybe, I\u2019m not sure.<\/p>\n<p><strong>Perhaps<\/strong>: Perhaps, we can ship your order by tomorrow.<\/p>\n<p><strong>Might<\/strong>: I might be able to complete the project by next week.<\/p>\n<p><strong>Can<\/strong>: I can see where you\u2019re going with this.<\/p>\n<p><strong>Explanation<\/strong>: Excessive words of weasel words not only confuse the read but they make you very unprofessional. You don\u2019t want to come across hesitant, unsure and dishonest in your communications. Before you send an email, take a moment to read out your draft aloud and see if any of your phrases or words make you sound self-doubtful.<\/p>\n<h3>Words that Add Nothing to Context<\/h3>\n<p>According to Henry James, \u201cAdjectives are the sugar of literature and adverbs the salt.\u201d Just as we need the right proportion of salt in a particular dish for it to taste delicious, we also need to use the right proportion of adverbs, as per the context, for the sentence to make sense and sound convincing. We don\u2019t add salt to coffee because it doesn\u2019t need any. Similarly, there are many contexts that don\u2019t require any adverbs at all.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-2960\" src=\"http:\/\/commonenglisherrors.com\/wp-content\/uploads\/2017\/05\/537453_504084942976994_1940910860_n.png\" alt=\"\" width=\"536\" height=\"395\" srcset=\"https:\/\/commonenglisherrors.com\/wp-content\/uploads\/2017\/05\/537453_504084942976994_1940910860_n.png 536w, https:\/\/commonenglisherrors.com\/wp-content\/uploads\/2017\/05\/537453_504084942976994_1940910860_n-300x221.png 300w, https:\/\/commonenglisherrors.com\/wp-content\/uploads\/2017\/05\/537453_504084942976994_1940910860_n-20x15.png 20w\" sizes=\"(max-width: 536px) 100vw, 536px\" \/><\/p>\n<p>See the funny comics on \u201c<a href=\"http:\/\/theoatmeal.com\/comics\/literally\">Literally<\/a>\u201d by The Oatmeal<\/p>\n<p>There are many adverbs that are most abused in day to day speech as well as writing, such as \u201cliterally, practically, currently, basically and seriously.\u201d<\/p>\n<p><strong>Literally<\/strong>: I literally fell off my chair laughing.<\/p>\n<p><strong>Practically<\/strong>: He practically came over to me.<\/p>\n<p><strong>Currently<\/strong>: I\u2019m currently pursuing studies for the next one year.<\/p>\n<p><strong>Basically<\/strong>: Basically, I\u2019m not interested in your proposal.<\/p>\n<p><strong>Seriously<\/strong>: I seriously consider your job offer.<\/p>\n<p><strong>Explanation<\/strong>: These words are extraneous and you can do without them. Imagine your email draft as a dish and see if it really requires a \u201cspoonful of salt\u201d to become more meaningful to your reader.<\/p>\n<h3>The Challenge<\/h3>\n<p>One of the most challenging aspects of writing emails (or any content pieces for that matter) is being clear, direct, and brief. Being prevalent in our everyday life, filler words tend to rub off on our writing more often than not. We must take extra care to edit our draft to make sure it sounds professional.<\/p>\n","protected":false},"excerpt":{"rendered":"<p><b>Common Errors in English Emails<\/b>: Being prevalent in our everyday life, filler words tend to rub off on our writing more often than not. We must take extra care to edit our draft to make sure it sounds professional.<\/p>\n","protected":false},"author":2,"featured_media":2959,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","footnotes":""},"categories":[7],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Fix Your Bloated Emails: Snip These Words - Common English Errors<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/commonenglisherrors.com\/fix-bloated-emails-snip-words\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Fix Your Bloated Emails: Snip These Words - Common English Errors\" \/>\n<meta property=\"og:description\" content=\"Common Errors in English Emails: Being prevalent in our everyday life, filler words tend to rub off on our writing more often than not. 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